Privacy Policy

1. Information Collection

We collect personal information directly when you register on our website, request executive outplacement services, complete a reference authorization, submit a candidate referral, provide peer or supervisory references, or open a customer support ticket.

Types of personal data we may collect include:

• Identity and Contact Data: Legal full name, professional title, corporate affiliation, business email address, personal email address, telephone numbers, and physical mailing address.
• Career and Credential Data: Executive curriculum vitae, career achievements, supervisory history, work portfolio metrics, and confirmed employment timelines.
• Reference Verification Records: Audio recordings, video recordings, structured survey feedback, referee contact credentials, and verified tenure endorsements.
• Transaction and Billing Data: Payment details, corporate billing addresses, and invoice histories processed through our secure PCI compliant merchant payment gateways.

2. Information Usage

Reference Me LLC processes personal information to deliver our premier executive outplacement services, accelerate candidate placement velocity, and verify professional credentials with cryptographic certainty.

Specifically, we utilize your information to:

• Administer client accounts and facilitate rapid executive reemployment within our tracked 90 to 180 day placement timelines.
• Process corporate outplacement agreements and individual placement packages.
• Generate tamper resistant, cryptographically verifiable reference credentials for authorized prospective employers and executive search consultants.
• Provide real time concierge support, candidate interview scheduling, and placement progress reports.
• Ensure system integrity, prevent fraudulent activity, and enforce platform usage terms.

3. Reference Verification and Cryptographic Security

Reference Me (ReME®) operates a proprietary reference verification protocol. Professional reference data, video recordings, and referee statements are digitally fingerprinted using SHA 256 cryptographic hashing algorithms.

This cryptographic digest enables prospective employers to confirm document authenticity without exposing unredacted personal referee contact information to unauthorized public networks. Reference records are shared strictly pursuant to candidate authorization or employer agreement.

4. Data Protection and System Security

We implement rigorous administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, alteration, disclosure, or destruction.

• All digital communications and data transfers are encrypted in transit using industry standard Transport Layer Security (TLS) and Secure Sockets Layer (SSL) protocols.
• Sensitive files, database entries, and video reference archives are encrypted at rest with enterprise grade AES 256 encryption.
• Our infrastructure undergoes continuous automated vulnerability monitoring, regular penetration audits, and enterprise firewall inspection.
• Direct access to candidate and client records is strictly limited to authorized personnel with authenticated access rights who are subject to binding confidentiality agreements.
• Payment card details are never stored on Reference Me LLC servers; transactions are processed through tokenized, Level 1 PCI DSS compliant gateways.

5. Cookie Policy and Site Preferences

We use cookies and similar browser tracking technologies to remember user preferences, maintain active login sessions, analyze traffic flow, and ensure seamless portal performance.

You may modify your cookie preferences through your personal browser settings. If you disable cookies in your browser, certain portal tools, customized preferences, and automated sign in functions may experience limited functionality.

6. Third Party Disclosure and Sharing

We never sell, rent, trade, or monetize your personal information to third party brokers or data aggregators.

Personal data is only disclosed under the following controlled circumstances:

• Authorized Prospective Employers: Verified reference files, portfolio highlights, and credential packages are shared only with explicit candidate authorization.
• Trusted Infrastructure Service Providers: Regulated cloud hosting, transactional email delivery, and customer database management partners operating under strict confidentiality and data protection covenants.
• Legal Requirements: When mandated by court subpoena, governmental inquiry, or applicable statutory law to defend legal claims or safeguard corporate rights.

7. California Privacy Rights and Statutory Notices

Pursuant to the California Online Privacy Protection Act (CalOPPA) and the California Consumer Privacy Act (CCPA plus CPRA), California residents maintain statutory rights regarding their personal data:

• The right to know the specific categories and pieces of personal information collected.
• The right to request deletion of personal information held by Reference Me LLC, subject to legal verification retention requirements.
• The right to opt out of the sale or sharing of personal data (Reference Me LLC does not sell personal data).
• The right to non discrimination for exercising statutory privacy rights.

To exercise your California privacy rights, submit a written verification request to our compliance team at admin@referenceme.ai.

8. Children Online Privacy Protection (COPPA)

Our services, executive outplacement programs, and reference verification platforms are designed exclusively for working professionals and corporate enterprises. We do not knowingly solicit or collect personal information from individuals under the age of thirteen years old. If we become aware that a child under thirteen has provided personal details, we will promptly expunge the data from our active records.

9. Commercial Communications and CAN SPAM Compliance

In full accordance with the CAN SPAM Act, all commercial communications from Reference Me LLC feature clear sender identity, valid physical office addresses, and an immediate unsubscribe link. You may opt out of promotional communications at any time by selecting the unsubscribe link or emailing unsubscribe@referenceme.ai.

10. Contact Information and Legal Notice

If you have questions, comments, or requests regarding this Privacy Policy or our cryptographic reference verification protocols, please contact our legal and compliance office: